What does a Zapier consultant do?

A Zapier consultant works out which tasks can be automated, builds the Zaps that connect your apps, tests them properly and documents how they work. Good ones also tell you when Zapier isn't the right tool.

How much does a Zapier consultant cost?

Our automation work averages $150 an hour + GST, and fixed-scope jobs can be quoted. Your Zapier subscription is separate and paid to Zapier.

Do you need to be in Sydney to help us?

No. We work remotely by video call and screen share, which suits most Zapier work. We're based in Queensland and work with businesses Australia-wide.

Why is Zapier so expensive?

Zapier charges by the number of tasks your Zaps run, so costs grow with volume. Better filters and fewer steps can bring that down, and for high-volume work Make or n8n can be cheaper.

What are good things to automate with Zapier?

New leads into your CRM, follow-up emails, invoice and payment updates, booking confirmations and saving attachments to the right folder are common places to start.

Is there anything better than Zapier?

It depends on the job. Zapier is the easiest to start with and connects to the most apps. Make suits complex visual workflows, and n8n is very flexible and can be self-hosted. We build in all three.

Is Zapier a form of AI?

Zapier itself is an automation tool, not AI. It can include AI steps, like summarising or sorting messages, inside a workflow.

Will AI replace Zapier?

AI is changing how automations get built and what they can do, but businesses still need reliable connections between their apps. For now, AI works best as a step inside a well-built workflow.

Are you a Zapier partner?

No. We're not part of Zapier's official partner programme. We're an independent business that builds Zapier, Make and n8n automations for clients regularly.

Zapier consultants for Sydney and Australian businesses

Zapier, set up properly. Wherever you are.

Remote Zapier consulting for businesses in Sydney, across New South Wales and Australia-wide. New workflows, clean-ups of the Zaps you already have, and lower task bills. Around $150 an hour + GST.

5.0 on Google · Brisbane and Ipswich based

The short answer

Looking for a Zapier consultant in Sydney? In Cahoots Co works with Sydney and Australian businesses remotely, by video call and screen share, to build new Zapier workflows, fix and document existing Zaps, cut task usage and add AI steps where they help. We're based in Queensland, and most Zapier work doesn't need anyone in the room. Automation work averages $150 an hour + GST.

Zapier should save time, not create work.

01Your Zapier bill keeps going up as you use more tasks.
02Zaps fail quietly, and you only find out when a customer complains.
03Nobody remembers who built the Zaps or what they all do.
04You'd like to use AI in your workflows but aren't sure where it fits.

How we help

Zapier audits and clean-ups.

We map every Zap, fix what’s failing, remove what isn’t used and document the rest, so you know exactly what’s running.

Lower task usage.

Smarter filters, fewer steps and better triggers can cut the number of tasks your Zaps use. Where volume is high, Make or n8n may cost less.

New workflows, built and documented.

From lead capture to invoicing, we build workflows that fit how your team works, then document them so anyone can follow them.

AI steps inside your workflows.

Sort enquiries, summarise messages and draft replies inside your Zaps, with a person checking the results where it matters.

Handover your team can run.

Every job ends with a walkthrough by video call and written notes, so your team isn’t stuck when something changes.

What does a Zapier consultant cost?

Automation work

About $150 / hour + GST

Our average rate, charged for the time it takes. Simple Zaps take less time; complex workflows take more.

Fixed-scope jobs

Quoted

When the job is clearly defined, we can quote a fixed price, and it sometimes comes in cheaper than hourly. Your Zapier subscription is paid to Zapier separately.

How it works

1
Quick call
A video call about the workflows you have, the ones you want and the tools involved.
2
Map and plan
We map what's running today and agree what to fix, build or replace.
3
Build and test
We build and test remotely, without disrupting your team.
4
Walkthrough and handover
A walkthrough by video call plus written notes, or ongoing support if you'd rather we look after it.

Automation we’ve done

How we helped NuGrow build a Pipedrive workflow that reflects how its team worksRead it

Case Study: Automation & WordPress Support for a Brisbane Salon MarketplaceRead it

Sydney, NSW and Australia-wide.

We work remotely with businesses in Sydney, Newcastle, the Central Coast and across Australia. Most Zapier work happens by video call and screen share, so distance isn\u2019t a problem.

Zapier in Brisbane Business automation

Questions we get asked

Tell us what you want automated

A short note is plenty. Ben will get back to you within 24 hours.

5.0 on Google AI Transparency Statement

ISO/IEC 42001 trained